Zoom allows you to schedule meetings so that your participants know exactly when it is happening, know if they can attend, and have an easy way of joining the meeting.
There are several ways to start a meeting but the recommended way is though Outlook on the Web. Before we begin, you will need to connect your Outlook account to Zoom. Directions on how to do that can be found Here
1. To begin, log into your email account at Outlook.office365.com
2. On the bottom left corner select the Calendar Icon
3. Then go to "New event" on the top left corner
3. Next, click on the 3 little dots on the top left
4. A drop down will appear and then select "Zoom" and then "Add a Zoom Meeting"
You will then be able to Invite attendees as you would a normal Outlook event and you're participants will receive the time and data with an invite link to join you're meeting
If you do not have an Outlook account or are unbale to access it, scheduling can also be done from the web site however we recommend scheduling through Outlook if possible
1. To begin, go to Zoom.US and click on "My Account" on the top right corner as shown.
2. On the left side under "Personal" go to the "Meetings" option Underneath as shown below.
3. Under "Upcoming Meetings" select "Schedule a New Meeting" as shown bellow
Please Note: If you have the free version of Zoom only allows for a 40 minute time limit if you have 3 or more participants.
4. You will see this window with all the options for your meeting. For a detailed explanation of theses options, refer to This Video
5. Once you have you meeting set to your preference, scroll to the bottom and click "Save"
5. That's it! You and your recipients will receive a confirmation email will the meeting details.
You can also schedule a meeting right in the Zoom Desktop Application on your computer.
1. To begin, open the Zoom application on your computer. You will most likely be able to launch the Zoom application from your desktop as shown bellow.
2. Once the application opens, you will see these 4 options.
3. Go to "Schedule" and you will see the following Window:
4. When done click on "Schedule" as the bottom.